Effective Date: September 1, 2025
The Maine Snowmobile Association (“MSA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, use MSA Connect, purchase a membership, register for an event, make a donation, enter a raffle, subscribe to communications, or otherwise interact with MSA.
Information We Collect
Information You Provide
We may collect information you voluntarily provide, including:
- Name
- Mailing address
- Email address
- Telephone number
- Snowmobile club affiliation
- Membership type and status
- Family or household membership information
- Event registrations
- Donations and raffle purchases
- Communications and inquiries submitted to MSA
- Information submitted through applications, surveys, forms, or contests
- Account usernames and other information needed to access MSA Connect
When necessary to complete a transaction, our payment processor may collect payment card or banking information. MSA does not ordinarily store complete payment card numbers on its own systems.
Information Collected Automatically
When you visit our website, certain information may be collected automatically, including:
- Internet Protocol address
- Browser and device type
- Operating system
- Referring website
- Pages viewed
- Date and time of visits
- Links selected
- General geographic location
- Cookie and similar technology information
We may use cookies, analytics tools, and similar technologies to operate the website, remember preferences, understand website activity, improve services, and protect against fraud or misuse.
How We Use Information
MSA may use collected information to:
- Process and maintain memberships
- Provide access to MSA Connect and digital membership cards
- Communicate membership information to affiliated snowmobile clubs
- Process payments, donations, registrations, and raffle purchases
- Distribute membership proceeds to participating clubs
- Send confirmations, renewal notices, newsletters, event information, and other MSA communications
- Administer scholarships, awards, contests, surveys, and programs
- Respond to questions and requests
- Maintain and improve our website, programs, and services
- Analyze participation and website use
- Detect and prevent fraud, unauthorized access, and security incidents
- Comply with applicable legal, accounting, and reporting requirements
- Protect the rights, property, and safety of MSA, its members, clubs, volunteers, and the public
How We Share Information
MSA does not sell personal information.
We may share information in the following circumstances:
Affiliated Snowmobile Clubs
Membership information may be shared with the snowmobile club you select or join so the club can maintain its roster, communicate with members, administer benefits, and perform other membership-related activities. Information shared with an affiliated club may be handled according to that club’s own practices.
Service Providers
We may provide information to trusted companies that assist us with services such as:
- Website hosting and maintenance
- Membership administration
- Payment processing
- Email delivery
- Mailing and printing
- Event registration
- Accounting and financial reporting
- Data storage and security
- Website analytics
These providers receive information only as reasonably necessary to perform services for MSA.
Legal and Safety Requirements
We may disclose information when required by law, court order, subpoena, governmental request, or regulatory obligation. We may also disclose information when reasonably necessary to protect MSA, our members, affiliated clubs, service providers, or others from fraud, misuse, security threats, or harm.
Organizational Changes
If MSA undergoes a reorganization, merger, transfer of operations, or similar organizational change, information may be transferred as part of that process, subject to applicable law.
Payment Processing
Online payments may be processed by third-party payment providers, such as Stripe. Payment providers collect and process financial information under their own terms and privacy policies. MSA may receive limited transaction information, such as the payer’s name, contact information, transaction amount, payment status, and partial payment-card details.
You should review the payment provider’s privacy policy before submitting payment information.
Cookies and Analytics
Our website may use cookies and similar technologies to:
- Keep the website functioning properly
- Maintain secure user sessions
- Remember user preferences
- Measure website traffic and performance
- Understand how visitors use the website
- Improve content and services
You may be able to block or delete cookies through your browser settings. Disabling certain cookies may affect website functions, account access, or online transactions.
Email and Other Communications
If you provide your email address, MSA may send membership notices, renewal reminders, newsletters, event announcements, safety information, advocacy updates, and other communications related to MSA’s mission.
You may unsubscribe from promotional email messages by using the unsubscribe link included in the message. We may still send necessary administrative or transactional communications concerning your membership, account, payment, registration, or request.
Third-Party Websites and Embedded Content
Our website may contain links to third-party websites or display content provided by third parties, such as videos, maps, social media posts, payment forms, or event-registration tools. Those third parties may collect information independently and operate under their own privacy policies.
MSA is not responsible for the privacy, security, or content practices of websites or services that it does not control.
Children’s Privacy
MSA’s website and online services are not directed to children under 13, and we do not knowingly collect personal information online directly from children under 13 without appropriate parental or guardian consent.
Parents or guardians who believe a child under 13 has submitted personal information to MSA should contact us so that we can review and, where appropriate, delete the information.
Information concerning a child or youth participant should be submitted by the child’s parent, guardian, or another authorized adult.
Data Security
MSA uses reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.
No website, online service, email system, or electronic transmission is completely secure. Therefore, we cannot guarantee the absolute security of information transmitted to or maintained by MSA.
Data Retention
We retain personal information for as long as reasonably necessary to:
- Maintain membership and club records
- Provide requested services
- Complete financial and accounting obligations
- Comply with legal requirements
- Resolve disputes
- Enforce agreements
- Protect MSA’s legitimate interests
Retention periods may vary depending on the type of information and the reason it was collected.
Your Choices and Requests
You may contact MSA to:
- Review or update your contact information
- Correct inaccurate membership information
- Request deletion of certain information
- Change your communication preferences
- Ask questions about how your information is used
Some information may need to be retained for legal, financial, security, recordkeeping, or membership-administration purposes. MSA may need to verify your identity before completing a privacy-related request.
MSA Connect users may also be able to review or update certain information by signing into their accounts.
Data Breach Notification
If MSA determines that personal information has been involved in a security breach, we will investigate and provide notifications as required by applicable law.
Changes to This Privacy Policy
MSA may update this Privacy Policy periodically to reflect changes in our programs, technology, information practices, or legal obligations. The revised policy will be posted on this page with an updated effective date.
Your continued use of the website or MSA services after an updated policy is posted indicates your acknowledgment of the revised policy.
Contact Us
Questions, correction requests, or privacy concerns may be submitted through the Contact Us page on the Maine Snowmobile Association website or directed to:
Maine Snowmobile Association
Privacy Inquiry
PO Box 80, Augusta, Maine 04332
editor@mesnow.com
207-622-6983
Please include sufficient information for us to understand and respond to your request.